Our Services

Accounts Receivable Management (Debtors Function)

Debtors Management Benefits

Improved Cash Flow.
Consistent Follow-ups Ensure Timely Payments.
Benefit from regular follow-ups, ensuring that outstanding accounts are addressed promptly. Our Standard package offers monthly follow-ups, while the tailored packages increase the frequency to twice a month and weekly, respectively. This consistent communication with your clients helps maintain a steady cash flow, crucial for your business operations.

Customised Feedback Reports.
Tailored Insights for Better Decision-Making
Each of our packages includes a monthly customised feedback report. These reports provide detailed insights into your outstanding accounts, payment trends, and client responses. This valuable information enables you to make informed decisions about your credit policies and client management strategies, enhancing your overall financial health.

Professional Handling of Debt Recovery.
Personalised Communication for Efficient Debt Collection.
Our packages include the sending of personalised emails, acknowledgment of debt letters, and final demand letters, all capped according to the package chosen. By handling these communications professionally, we help maintain a positive relationship with your clients while effectively managing debt recovery. This approach ensures that your accounts receivable process is both efficient and respectful.

Comprehensive Invoice and Receipts Management.
Streamlined Invoicing and Receipts Capturing in Sage 50C Pastel Partner
For businesses opting for the Premium or Established packages, we offer additional services such as the issuance of sales invoices and receipts capturing in Sage 50C Pastel Partner. These services, combined with regular follow-ups, ensure that your invoicing process is streamlined and that payments are accurately tracked. This comprehensive approach reduces administrative burden and enhances the efficiency of your financial operations.

We offer this function as a standalone or as part of our Full Accounting function depending on the need of our client.

• Monthly follow-up – Sending of Customer Statement and follow-up by email (interactions dependent on the package selected)

• Customized Debtors Reports – Various Debtor reports provided i.e. Age Analysis; Debt collection report; Credit limit utilization report; outstanding invoices report; customer payment History report etc. (report-pack dependent on the package selected)

• Issue of Debtor Invoices and capture of receipts (Dependent on the package selected)

• Sending Acknowledgement of debt letters – This letter is a formal document where a debtor acknowledges the amount they owe to a creditor. It solidifies the debt's existence and terms, serving as a written admission of the liability. This can strengthen the creditor's position if legal action becomes necessary, as it provides clear evidence of the debt and agreed repayment terms. (caps depending on package selected)

• Limited customer queries related to invoicing and statements

• Sending Final demand letters - (caps depending on package selected)

Workman's Compensation (COIDA)

Workmen's Compensation is a form of insurance that employers are required to provide for their employees. It is managed by the Compensation Fund, which is part of the Department of Employment and Labour. The purpose of this insurance is to cover employees in the event of work-related injuries, diseases, or death and is governed by the Compensation for Occupational Injuries and Diseases Act, 130 of 1993, or the COID Act.

We calculate and submit the required Return of Earnings (W.AS.8), on an annual basis and obtain a Letter of good standing (LOGS) issued by the Compensation Fund to confirm that an employer is in compliance with all the necessary regulations and obligations under the COID Act.

We also do registrations for Workman’s Compensation and ensure that the correct industry classification is applied for which may have a significant impact on the fees charged by the Compensation Fund.

Statutory Compliance and Secretarial Administration

Companies are required by law to submit various statutory returns and documents to the Companies and Intellectual Property Commission (CIPC)/SARS. Information is also required by law to be kept up to date. We attend to all the basic administrative tasks required in relation to the legislative requirements for your entity at CIPC as well as filing of the required returns at SARS.

This will ensure you can free up time to focus on your core business activities, which are income producing.
Important submissions at SARS include:

• Bi-Annual Provisional Tax Returns - It aids the spread your tax liability over the year, preventing a large tax debt at the end of the assessment year enabling you to remain compliant.

• Final Income Tax Submission - Companies and individuals must submit their annual income tax returns, detailing their income, expenses, and taxes owed

Other Statutory obligations:

• Annual Financial Statements - According to the Companies Act, all companies are required to prepare annual financial statements (AFS)

Important annual submissions at CIPC include:

• Beneficial Ownership Declarations: Companies must file declarations of beneficial ownership, detailing individuals who own or control the company

• Annual Returns: Companies must file annual returns to keep their registration. This includes information about directors, members, and turnovers achieved

Other ad-hoc submissions at CIPC may include:
Buy back of shares; Change of Public Officer; Company Address changes; Company Director changes; Company name changes; Company name reservations; Confirmation Letters; Disclosures; Financial Year end changes; New Company Registrations; Resolutions and Minutes; Safe-keeping of company registers and minutes; Share Certificates; Share transfers; Solvency and Liquidity Certificates; Write up of Company Register

Value-Added Tax (VAT) Reviews and VAT Recovery

We can perform a confidential review of the client’s transactions on a contingency basis (meaning that the amount payable is based on a percentage of the amount recoverable at the end of the review. No upfront cost) for a prescription period of 5 years. Our approach is to review the treatment of VAT to ensure the correct application of the relevant provisions of the VAT Act, the compliance thereof, optimal recovery of input tax, appropriate declaration of output tax and to identify any potential exposures.

The methodology used is a line-by-line transactional review. By employing this comprehensive approach, we ensure that the client derives the maximum revenue potential.

During the review period, we regularly provide progress reports, tailor-made close-out reports, recommendations on findings and recommendations are backed by adequate supporting documentation pertaining to the VAT amounts to be recovered and required source documents to substantiate the VAT claim.